Presenter guidelines

Oral presenter guidelines

  • Oral presentations are organized in sessions scheduled in specific lecture rooms, indicated in the programme. The oral sessions are scheduled in four time blocks per day.
  • Please note that the duration assigned to your oral presentation includes 3 minutes for questions and discussion and for change-over to the next speaker (a 15-minute talk should be 12 minutes of presentation + 3 minutes of discussion).
  • All lecture rooms offer 16:9 projection.
  • The oral presentations are not organized centrally. Therefore, authors are kindly asked to upload their presentations directly in the respective lecture room prior to the session.
  • When producing PowerPoint files we recommend embedding all used fonts in order to guarantee a smooth presentation.

Poster presenter guidelines

  • Poster presentations are organized in poster sessions taking place during the coffee breaks. Each session is scheduled on a specific day at a specific time. Thereby, each session has a display time (the actual date of display) as well as an authors in attendance time (the actual time of presentation).
  • Poster boards are in portrait format and authors can make use of the full A0 dimension.
  • The number of each poster paper and of its corresponding poster board is given in the appropriate session programme.
  • The general display time is 09:00–19:00. Authors are kindly asked to put up their posters on the first day of their display time as soon as possible in order to enable the conference participants to view their posters at any time on their display days.
  • The authors in attendance time is the time when the respective authors of a poster session must be present at their display for presentation. The authors in attendance time of each poster session is given in the programme.
  • Place the title of your paper clearly at the top of the poster to allow viewers to easily identify your paper. Indicate the authors' names and address information in order to allow interested viewers to contact you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand, in a size sufficient to be read at a distance of 1.5–2.0 metres. The type is recommended to be 2.5 centimetres high. Use different colours or line-types for each line or bars contained in your graph or chart.
  • Organize the poster in a way that it is clear, orderly, and self-explanatory. The poster must cover the same content as the abstract. Label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. The success of a poster presentation is contingent on how well you convey the information to an interested audience.
  • Please ensure that the paper you print your poster on does not shine through.